Project Timeline and Practical Details
1. Site induction online form
Please complete the online Rookwood Site Induction. Note: this must be done before booking your site meeting with me at Rookwood.
9 June (form due)
2. Site meetings with the curator
I’m organising individual site meetings with artists in June and July. Please select a time you’d like to meet me from the available days on this online calendar. Note: If there isn’t a suitable day/time we can have an online meeting instead, please email me to arrange this.
9 June (form due)
3. Install Plan Risk Assessment online form
We’ll fill this out the Artist Install Plan Risk Assessment online form together at your site meeting if we have enough time at the end, or you can fill it out yourself afterwards.
14 August (form due)
4. HIDDEN artists’ workshops at Granville Centre, Cumberland Council
Talia Smith, Granville Centre Art Public Programs Officer and Gallery Curator, will be selecting three artists community workshops from those proposed on your entry forms. There will be one per month: June, July, August.
9 June (notification)
5. HIDDEN Satellite Exhibition at McGlade Gallery ACU Strathfield
The Satellite Exhibition aims give an educational insight into artists working processes and studio practices creating their works for HIDDEN Rookwood Sculptures. This year our HIDDEN Satellite Exhibition, at nearby McGlade Gallery ACU Strathfield, is being curated by Dr Tracey Clement (McGlade Gallery Curator and ACU Lecturer). She will select about 20 artists to participate in the exhibition, who will be contacted and invited to participate in early July.
7 July (notification)
6. Audio tour
Exhibition visitors love hearing from artists about their work on the audio tour. Please use the voice memo app on your phone to record up to 4 minutes talking about your work. Then email the file and written transcript to: kath.fries@mmplm.com.au.
Points to cover:
- Introduce your name
- Introduce the title of your artwork
- Describe your artwork
- Describe your process creating this work
- Explain how this work relates to Rookwood Cemetery and/or the HIDDEN exhibition
- Tell us what you’d like the viewer to take away from your work
Additional:
- You might like to listen to these HIDDEN 2022 recordings as a guide: Whimbrel Wilson, Kate Dunn, Szymon Dorabialski, Louisa Maxim. Note: we’ll add the music at the beginning and end, so don’t worry about that. If you need help with your recording, please let me know.
- If you speak a second language, it would be great to have two versions of the audio tour from you, the first in English and the second in your other language. The same for the transcript where possible.
14 August (audio recording due)
7. Work in progress photos, headshot and photography documentation
Work in progress photos: we’d like to share updates on social media about works being made, so please take some work-in-process photos and email to me, or when you post them on Instagram tag @hiddeninrookwood and @kathfries_curator and we’ll re-post from there.
Headshot: each artist will have a website-page on the HIDDEN website, introducing them to exhibition visitors. It’ll have your name, headshot, photo of your installed work, work details, artwork statement, bio line, audio tour and audio tour transcript. Please email kath.fries@mmplm.com.au your headshot, or a photo of you, by 14 August.
Photography and documentation: your work will be photographed by the HIDDEN team after your install is completed. This photo will be used for your catalogue-page, website-page and other media. We have a very quick turnaround time to get the catalogue printed before launch. If you take photos of your work during the exhibition, we’d appreciate getting copies of these photos too – please email them to: kath.fries@mmplm.com.au.
14 August (headshot due)
8. Artwork statement edits
All changes to name/s, titles, materials, artwork statements, sponsorship or thank-yous, must be made by 14 August. (Don’t worry about the bio/ancestry line, I’ll be editing these for consistency). Please email to me: kath.fries@mmplm.com.au.
14 August (final text due)
9. Payment form
The honorarium for HIDDEN Rookwood Sculptures is $400 per artwork, which will be paid after the exhibition opens. Please fill out the online payment form and carefully double check that you’ve entered your bank account details correctly.Groups and collaborations: the person who submitted the entry form should also be the person on the payment form. Please email the completed form to: kath.fries@mmplm.com.au.
14 August (form due)
10. Artists’ Morning Tea
This is a great opportunity to meet some of the other artists who you’ll be exhibiting with and walk around the sculpture walk path together. It’s optional but highly recommended! Save the date: Monday 4 September 10am – 12pm. The event invitation will be sent in August, please RSVP then.
4 September (event date)
11. Artists' meet w/ Julie Clarke-Jones, Dharug Custodian
We’re fortunate to work with Julie Clarke-Jones, Dharug Custodian and Traditional Knowledge Keeper, and I’m delighted to invite all the artists meet with her and learn more about Dharug history, culture, connection to Country. This is event on 21 September, is a great opportunity to develop your site-responsive art practice by learning more about First Nations knowledge and perspectives. Save the date: Thursday 21 September 10am – 12pm. The event invitation will be sent in August, please RSVP then.
21 September (event date)
12. Install: scheduled start times
Please be aware that install runs over 9 days (Tuesday 3rd Oct to Wednesday 11th Oct) with 35 works being installed. It’s a very busy and exhausting time; so it’s important to plan, communicate and be well organised.
Once your install risk assessment has been approved, I'll send you the install booking schedule, so you can select the time and day you would like to start installing. Please book in your install date by 31 August.
On your install day, you must meet me at your scheduled time, for a brief install and safety review, before you go to your site and start installing.
3 – 11 October (install)
13. Launch event
Invitations to public launch event will be emailed by 8 September. Please share with your family, friends and networks. The launch event will take place on Saturday 21 October, 2-4pm. There will be music, food, drinks, speeches, photographs and the award recipients will be announced.
21 October (event date)
14. Curator tours and artist talks
During the exhibition I’ll be running curator tours on Wednesday evenings 5-7pm and Saturday mornings 10am-12pm. It’s relaxed, friendly and enjoyable. I love having a few artists join these tours to be part of the conversations and talk about their work for about 5 mins each. If you would like to give a couple of artists talks, please book in on Wednesday Dusk Tours and a Saturday Morning Tours.
31 August (form due)
15. Closing event
On the final day of HIDDEN, Sunday 19 November, we’ll have a community bbq raising funds for a charity, music, curator tour and artist talks. It’ll be nice to gather together for a final event on the last day. Please book in if you’d like to give an artist talk (5min) about your work on the Closing Tour.
19 November (event date)
16. Deinstall
Deinstall is always much easier and quicker than installing! You’ll need to book in which day you plan to deinstall on the Deinstall booking schedule. I’ll follow this up with you after the exhibition opens in October. Please be aware that you cannot deinstall your work on the last day as the exhibition is open until sunset, when the cemetery closes.
20 – 30 November (deinstall)
HIDDEN contacts
Kath Fries
HIDDEN Curator
0423 462 443
Carly Armstrong
HIDDEN Project Manager
0499 210 055
HIDDEN general email enquires
Key dates for Sculpture Artists
9 June: Site induction form due and site meeting bookings: due
June – July: Individual artist site meetings with curator
June – August: Artists’ community workshops at the Granville Centre, Cumberland City Council
14 August: Artwork statement updates, Payment Form, Artist Install Plan Risk Assessment Form, Headshot and Audio-tour recording: all due
31 August: Confirm install date/time and Artists talks on curator tours: due
4 September: Artists’ morning tea (optional)
21 September: Artists’ meeting with Julie Clarke-Jones, Dharug Custodian (optional)
3 – 11 October: Install, scheduled start times
14 October: Satellite Exhibition opening, McGlade Gallery, ACU Strathfield (optional)
21 October: HIDDEN Rookwood Sculptures 2023 Launch, 2-4pm
21 October – 19 November: Exhibition, Curator tours and Artists’ talks
19 November: Closing Day Events (optional)
20 – 30 November: De-install